Job Details
Job Description
RPO’s client is seeking a highly capable and detail-oriented Cold Store Admin Supervisor to join their team in Montague Gardens, Cape Town. This urgent role is ideal for a seasoned professional with cold store administrative experience in a high-volume, food-focused environment. The successful candidate will be responsible for overseeing administrative processes, coordinating stock movements, ensuring compliance with bonded procedures, and liaising with internal and external stakeholders.
Duties & Responsibilities
Supervision of Cold Store Administration Processes
- Manage documentation for all stock movements and ensure SOP compliance.
- Oversee administrative staff and maintain accurate records for audits.
- Compile operational statistics and manage stationery needs.
- Oversee picking, issuing, and voucher generation processes.
- Finalise delivery processes and communicate discrepancies.
- Ensure compliance with food safety and quality protocols.
Warehouse Management System Oversight
- Ensure accurate data capturing and processing of stock transfers.
- Support stock take procedures and report on results.
- Communicate outcomes to customers and management.
Stakeholder Coordination
- Verify sales confirmations and release notes.
- Ensure order clarity and accuracy of picking slips.
- Provide order progress updates to customers and resolve queries.
- Confirm and finalise deliveries with all relevant parties.
Compliance with Imported Stock & Bonded Procedures
- Oversee receiving and system entry of imported stock.
- Maintain the pork register and support audit preparation.
- Update and manage the bond register and bonded inventory releases.
Sample Handling & Liaison with Authorities
- Schedule and prepare samples for inspections.
- Coordinate lab testing and follow-ups on releases.
- Maintain records of sample outcomes and inspection documentation.
Minimum Requirements
Qualifications:
- NQF Level 5 Certificate in Supply Chain or Office Administration (essential).
- NQF Level 6 with knowledge of bonded procedures (preferred).
Experience:
- 3–5 years in a cold store admin or similar role in the food industry (essential).
- 5–7 years in a supervisory admin role in a cold store (preferred).
Knowledge & Skills:
- Solid understanding of stock receiving, dispatch, and customs procedures.
- Familiarity with HACCP, food safety, and WMS systems.
- MS Office proficiency (Level 2).
- Excellent communication, time management, and customer relations.
- Experience working with bonded goods and during food safety audits.
- Strong attention to detail and organisational skills.
Contact RPO Recruitment for your next career-changing move.
Visit rporecruitment.co.za or email your CV to manufacturing@rpo-recruit.za.com
Or apply today by reaching out to Joshua Murphy at [email protected] or on LinkedIn.
We will contact you telephonically within 3 days if you are shortlisted. If not, we’ll retain your CV for future opportunities.