RPO’s client is seeking a professional, energetic, and well-organized Receptionist / Office Administrator to join their team in Pretoria East. This office-based role is central to managing front-of-house functions, ensuring efficient administrative support, and providing professional engagement with visitors, staff, and external stakeholders. The position reports directly to the Head of Shared Services.

Key Responsibilities

Front Office Management

• Act as the first point of contact for visitors and clients, delivering a professional and welcoming experience.
• Manage all incoming calls, emails, and enquiries—screening and redirecting them as needed.
• Maintain a clean, organized, and presentable front desk and reception area.
• Manage meeting room schedules and assist with coordinating meetings for executives.

Administrative Support

• Organize calendars, schedule appointments, and make travel arrangements for the management team.
• Maintain organized and up-to-date filing systems, both digital and physical.
• Assist with preparation and handling of office documentation, correspondence, and internal communications.

Office Operations

• Monitor office supplies and coordinate replenishment to ensure smooth daily operations.
• Assist with basic office functions including photocopying, scanning, courier arrangements, and other administrative tasks.
• Coordinate logistics for meetings and events, including meeting room setup and related requirements.
• Support internal teams with general office tasks and service requests.
• Assist with scheduling, bookings, and office maintenance issues.

Planning & Coordination

• Handle inventory of office equipment and manage maintenance requests as needed.
• Maintain accurate visitor logs and manage visitor access protocols.
• Ensure that reception is always covered during working hours and that a professional front-of-house experience is consistently delivered.

Minimum Requirements

• Grade 12 or equivalent qualification.
• Minimum of 2 years in a receptionist or office administration role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Own transport and valid driver’s licence.
• Proven experience in customer service or administrative support.
• Ability to work independently, manage time, multitask, and operate under pressure.
• Professional appearance and interpersonal communication skills.
• Familiarity with general office equipment (e.g., switchboard, printer/scanner/copier).

Key Competencies

• Excellent communication and customer service skills.
• Attention to detail and a high level of accuracy in administrative tasks.
• Strong planning, time management, and coordination abilities.
• Ability to take initiative and work independently as well as in a team.
• Accountability, self-management, and resilience in a busy work environment.

You can also contact RPO Recruitment for your next career-changing move.

Visit rporecruitment.co.za or email your CV to manufactuing@rpo-recruit.za.com

Apply today by reaching out to Joshua Murphy at [email protected] or on LinkedIn.

We will contact you telephonically within 3 days if you are shortlisted. If not, we’ll retain your CV for future opportunities.